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PROCAS

PROCAS at a glance
VendorPROCAS, LLC
HeadquartersMaryland, USA
DeploymentCloud (SaaS); SOC 2 audited, CMMC 2.0 Level 1 assessed
Target marketSmall and growing US government contractors
IndustriesGovernment contracting: professional services, defense support, IT and engineering services
PricingNot published on vendor website; quotes on request (as of August 2026)
Websiteprocas.com

What PROCAS is

A cloud accounting system for US government contractors, organized around one requirement: surviving a DCAA audit. Project accounting, timekeeping, and expense reporting form the three pillars, and the financial architecture segregates costs by expense type, project task, and indirect cost pool the way federal cost accounting demands. The vendor does not call it an ERP, and neither will we. For a contractor that has just won its first cost-reimbursable award, PROCAS is the conventional next step after QuickBooks.

The company behind it

PROCAS, LLC is independent, based in Maryland, and has sold into government contracting since 1997 without ever leaving the niche, a rarity after more than 25 years in a segment that constantly tempts vendors to broaden. Support comes from US-based accountants with government contracting backgrounds rather than generalist help desk agents. The platform is SOC 2 audited, has completed a CMMC 2.0 Level 1 assessment, and stood at version 6.11 when this profile was written.

Core functionality

  • General ledger, accounts payable, and accounts receivable
  • Government-style billing for cost-plus, time-and-materials (T&M), and fixed-price contracts
  • Job costing with indirect cost pools and rate calculations
  • Timekeeping with DCAA-oriented audit trails and approval workflows
  • Expense reporting
  • Management reporting and budgeting
  • A web API plus integrations for payroll, banking, and business intelligence tools

Best-fit companies

Small and growing federal contractors: professional services, IT, and engineering firms that need an audit-ready book of record but cannot yet justify Unanet, JAMIS, or Deltek Costpoint. None of it travels. The compliance logic, the terminology, and the support model exist for the American federal contracting environment, and outside that environment the product loses most of its point.

How it is sold

SaaS, licensed per user. The vendor website carries no prices, so a usable number requires a direct quote; entry-level figures circulate in third-party directories, and no budget should rest on numbers the vendor has not confirmed. One detail earns credit: banking, payroll, and BI integrations count as standard licensing rather than paid add-ons, which is not the default in this segment.

Bottom line for buyers

PROCAS asks to be judged as a specialist, and on that standard it holds up. The boundary is real: no manufacturing, no supply chain, and HR, payroll, and BI arrive through integrations rather than native modules. What sits inside the boundary is what a small contractor's first DCAA audit actually tests, cost segregation by pool and task plus timekeeping with reconstructable audit trails, and the company has been refining that single problem since 1997. SOC 2 audits and the CMMC 2.0 Level 1 assessment answer the diligence questionnaires primes send out, which for a ten-person firm can matter more than any feature. The fit is strongest for a GovCon startup replacing QuickBooks ahead of its first cost-reimbursable award; at that size the project stays proportionate and, ideally, undramatic. The open question is horizon. A contractor expecting rapid headcount growth or a steadily more complex contract mix may hit the ceiling of an entry-segment product within a few years, with Unanet, JAMIS, or Deltek Costpoint as the eventual destination, and a structured selection process is the place where that timeline gets decided up front.

What the PROCAS website looks like

Current view of the vendor homepage, captured by our editorial team.

Screenshot of the PROCAS vendor homepage

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Frequently asked questions

Who is PROCAS designed for?

Small and growing US federal contractors, typically professional services, IT, and engineering firms. The classic trigger is a first cost-reimbursable award: suddenly QuickBooks is not audit-ready, and the heavier GovCon platforms, Unanet, JAMIS, or Deltek Costpoint, are more system than the company can carry. PROCAS occupies the entry slot below them, and it is a US-only proposition built entirely around federal contracting.

Is PROCAS a full ERP system?

No, and the vendor does not pretend otherwise. It is specialized project accounting, timekeeping, and expense software. Manufacturing and supply chain are absent; HR, payroll, and BI connect through the web API. Within its lane it carries general ledger, payables, receivables, government-style billing for cost-plus, T&M, and fixed-price contracts, and job costing with indirect cost pools.

What actually makes the system DCAA-ready?

Cost segregation and labor traceability. Costs split by expense type, project task, and indirect pool the way federal cost accounting expects, and timesheets carry audit trails with approval workflows so labor charging can be reconstructed after the fact. Auditors start in exactly those two places, which is why a focused entry product can pass reviews a general small-business ledger would fail.

How does PROCAS answer security and compliance diligence from primes?

With paper: a SOC 2 audit and a completed CMMC 2.0 Level 1 assessment, which between them cover most of what primes and auditors put in written questionnaires. The vendor adds two softer arguments, a single-niche track record going back to 1997 and US-based support staffed by accountants with government contracting expertise.

What does PROCAS cost?

You will need a quote. The product is SaaS with per-user licensing, and the vendor publishes no prices as of August 2026; figures on third-party directories are not vendor-confirmed, so no budget should rest on them. One point in its favor: banking, payroll, and BI integrations count as standard licensing, not paid add-ons.

Will a growing contractor outgrow PROCAS?

Possibly, and it is worth deciding when, not just whether. A contractor planning rapid headcount growth or an increasingly complex contract portfolio may need Unanet, JAMIS, or Deltek Costpoint within a few years, in which case starting there can beat migrating twice. For a startup heading into its first DCAA audit, PROCAS remains a proportionate choice with more than 25 years of niche history; the selection process is where the growth horizon belongs on the agenda.